EquipLoop
Laptops & IT Equipment
Laptops, monitors, phones, tablets, chargers and accessories.
Explore laptop trackingWHO HAS YOUR COMPANY'S EQUIPMENT?
Employee Equipment Tracker | EquipLoop
Know what you have, where it is and who has it.
Track company equipment issued to employees, contractors and teams. Issue and return equipment, scan QR codes, record condition and keep a complete history.
Free foreverNo credit card required
JS
4 items assignedJohn Smith
Field Operations
Assigned equipment
Updated nowDell Latitude 5550
LT-001
Samsung S25
PH-018
Access Card
AC-102
Makita Drill
TL-039
124Equipment
82Assigned
37Available
ONE RELIABLE RECORD
Track Equipment Issued to Employees
Stop relying on spreadsheets, paper forms and memory to know where company equipment is. EquipLoop gives every item a record and shows who currently has it, where it is and its condition.
EquipmentIssueEmployeeReturnAvailable
BUILT FOR THE REAL WORLD
Track Your Company Equipment
From office technology to field tools, create a clear company equipment tracker around the assets your business actually uses.
Tools
Power tools, hand tools, test equipment and complete tool kits.
Track who has specific toolsKeys & Access
Keys, remotes, access cards and other security equipment.
Vehicles
Company vehicles, trailers and other mobile equipment.
PPE
Individually tracked safety equipment, harnesses and specialist PPE.
Explore PPE registerOther Equipment
Create your own categories and custom fields for everything else.
CLEAR HANDOVERS
Equipment Issue and Return Tracking
Record who received an item, when it changed hands, when it is expected back and what condition it was in. Every issue and return creates a reliable trail.
- Assign equipment to employees, contractors or teams
- Set an expected return date
- Record condition at issue and return
- Keep notes with each handover
Makita Drill
DR-001
- Assigned to
- John Smith
- Issued
- 25 Sep 2026
- Expected return
- 30 Sep 2026
- Condition
- Good
EQ-00042
Makita Drill
SCAN. VIEW. UPDATE.
Track Equipment With QR Codes
Give each individually tracked item a QR code. Scan it to open the equipment record, check its status, issue it, return it or view its history—without searching through a spreadsheet.
Faster equipment tracking in the field
Use a phone to identify the right item and bring its live record to the person standing in front of it.
STATUS IS NOT CONDITION
Track Equipment Condition
Know where equipment is and what shape it is in. EquipLoop keeps operational status separate from physical condition, so your records tell the full story.
Assigned
Good
Assigned
Damaged
Available
Needs repair
Dell Latitude 5550
LT-001
27 Sep
Returned by John Smith
Condition: Good
12 Sep
Issued to John Smith
10 Sep
Returned by Sarah Jones
Condition: Good
02 Aug
Issued to Sarah Jones
01 Aug
Added to EquipLoop
EVERY CHANGE ACCOUNTED FOR
Keep a Complete Equipment History
See when equipment was added, issued, returned or changed condition. A clear history helps answer questions without chasing paper forms or relying on memory.
MOVE BEYOND MANUAL RECORDS
Replace Your Equipment Tracking Spreadsheet
Already tracking equipment in Excel or Google Sheets? Compare your spreadsheet with one online system for equipment and stock, shared team access and recorded history. Check records from anywhere with an internet connection and choose a plan that fits your workflow.
Review the comparison and a practical checklist for moving beyond your spreadsheet.
BUILT AROUND YOUR TEAM
Equipment Tracking for Growing Businesses
EquipLoop is flexible enough for the equipment your people use today and simple enough to start without a long implementation project.
Small Businesses
Keep track of company equipment without expensive enterprise software.
Explore small businessesIT Teams
Track laptops, phones, monitors and accessories assigned to employees.
Explore it teamsConstruction
Track tools and equipment across employees, projects and locations.
Explore constructionSecurity Companies
Track radios, keys, uniforms, access cards and equipment.
Explore security companiesField Teams
Know what equipment employees have while working away from the office.
Explore field teams
Secure equipment records
VISIBILITY WHEREVER YOU WORK
See What’s Happening With Your Equipment
Use EquipLoop from your computer, tablet or phone. Check assignments at your desk, scan equipment in the field and keep one current record across your team.
124
Equipment
82
Assigned
37
Available
5
Need attention
One reliable source of truthKeep equipment information organized and available to the people who manage it.
NO TRIAL COUNTDOWN
Start Tracking Equipment for Free
Use the complete core equipment tracking workflow for free. Upgrade only when your business needs more capacity or advanced tools.
FREE FOREVER
A real plan for small teams
No credit card required
10People
50Equipment units
2EquipLoop users
1Location
QR codesIssue & returnCondition trackingEquipment history
Start tracking free PRACTICAL RESOURCES
Free Equipment Tracking Tools & Templates
Start with a useful register today, then move to EquipLoop when you are ready for live assignments, QR codes and history.
Equipment Register Template
A free Excel workbook for equipment, people, issues and returns.
View resourceLaptop Asset Register
Track laptop serial numbers, employee assignments and returns.
View resourcePPE Register
Download a PPE-specific Excel workbook or track employee PPE online.
View resourceEquipment Handover Form
Create a ready-to-sign PDF for equipment issued to employees.
View resourceQR Asset Tag Generator
Create QR labels with your link and logo, individually or in bulk.
View resourceAsset Barcode Generator
Print Code 128 and Code 39 labels with your own IDs and branding.
View resourceFROM THE EQUIPLOOP JOURNAL
Keep equipment organised on a budget
COMMON QUESTIONS
Employee Equipment Tracking FAQ
Straight answers about tracking equipment issued to employees with EquipLoop.
What is an employee equipment tracker?+
An employee equipment tracker is a system that records company equipment, who it is assigned to, its current status and its condition. EquipLoop keeps those records together so you can quickly see who has each item.
How do I track equipment issued to employees?+
Add the equipment and employee to EquipLoop, then issue the item to that person. The equipment record shows the assignee, issue date, expected return date, condition and complete handover history.
Can I track equipment with QR codes?+
Yes. EquipLoop supports QR codes for individually tracked equipment. Scan a code to open the equipment record, review its status and complete common actions faster.
Can I track company laptops with EquipLoop?+
Yes. You can track laptops, monitors, phones, tablets, chargers, accessories and other IT equipment, including asset tags, serial details, assignees and condition.
Can I track tools issued to employees?+
Yes. EquipLoop can track individually identified tools and equipment, including who has each tool, when it was issued, when it is expected back and its condition.
Can employees return equipment?+
EquipLoop supports a clear issue and return workflow. A return records when the item came back, its new condition and any notes, while keeping the earlier assignment in its history.
Can I import my existing equipment spreadsheet?+
Bulk import is available on paid plans, so growing teams can bring an existing equipment register into EquipLoop instead of entering every record manually.
Is EquipLoop free?+
Yes. The Free plan includes 10 people, 50 tracked equipment units, 2 EquipLoop users and 1 location, plus the core issue, return, QR code, condition and history workflow.
What counts as an equipment unit?+
An equipment unit is a physical item with its own identity, such as laptop LT-001 or drill DR-001. Each individually tracked item counts as one equipment unit.
Can I track equipment condition?+
Yes. Condition is tracked separately from status. For example, an item can be Assigned and Good, Assigned and Damaged, or Available and in need of repair.
START WITH CLARITY
Know who has your equipment—without another spreadsheet.
Create your free EquipLoop workspace and start tracking equipment, people, issues, returns and condition today.
STAY IN THE LOOP
From our LinkedIn
Ideas, updates and practical advice for keeping company equipment organised, shared by the EquipLoop team.
