EquipLoopTools & equipment
Power tools, hand tools and test equipment with a record of who used them last.
TRACK PRODUCTS, ITEMS AND ASSETS
QR Code Asset Tracking Software | EquipLoop
EquipLoop is QR code asset tracking software that gives every product, item and asset its own QR code. Scan it with a phone to see who has it, what condition it is in and its complete history.
Know what you have, where it is and who has it.
Free foreverNo credit card requiredWorks with any phone camera
Makita Drill
DR-001
- Assigned to
- John Smith
- Issued
- 25 Sep 2026
- Expected return
- 30 Sep 2026
- Condition
- Good
EQ-00042
Scan to open this record
HOW IT WORKS
How QR Code Asset Tracking Works
Give each asset a scannable identity, then use your phone to open its record and record what happens next.
- 1
Add the asset
Create the item with its name, category, serial number and any custom fields your business needs.
- 2
Print its QR code
Each individually tracked unit gets its own QR code. Print it and attach it to the asset.
- 3
Scan with a phone
Use any phone or tablet camera to scan the label and open the live asset record.
- 4
Issue, return or report
Issue it to a person, record the return and condition, or report damage. Every action is saved to history.
EQ-00042
Makita Drill
SCAN. VIEW. UPDATE.
Scan an Asset and Open Its Live Record
Point a phone at the label and the asset opens: its status, condition, current holder and history. Issue it, return it or report damage on the spot.
- View status, condition and current holder
- Issue an asset to a person
- Record a return and its condition
- Report damage with notes
- Review the asset's full history
No special scanner neededA phone or tablet camera is all you need to scan EquipLoop QR codes.
WHAT YOU CAN TRACK
Track Products, Items and Assets With QR Codes
If a physical item has its own identity and someone needs to know where it is or who has it, it can have its own QR code.
IT assets
Laptops, phones, tablets and monitors with asset tags, serial numbers and assignees.
Keys & access
Keys, remotes and access cards tied to the person who holds them.
PPE & safety gear
Individually tracked harnesses and specialist safety equipment.
Vehicles & plant
Company vehicles, trailers and mobile equipment with issue history.
Products & items
Any physical item that needs its own identity. Add custom fields for whatever you record.
Need laptop-specific tracking? See our laptop asset tracking software.
WHY QR CODES
Benefits of QR Code Asset Tracking
QR codes are a practical way to identify assets without buying specialised scanning hardware.
Find the right record instantly
Scan instead of typing an asset ID or scrolling through a spreadsheet.
Know who has each asset
Every issued item shows its current holder, issue date and expected return.
Keep a full audit trail
See when an asset was added, issued, returned or changed condition.
Start with the phone you already own
No dedicated scanners or special hardware are required to begin.
Label as many assets as you need
Printing QR labels is inexpensive, so tracking more items is realistic.
Stay readable when labels wear
QR error correction helps codes scan even when a label is partly damaged.
Dell Latitude 5550
LT-001
27 Sep
Returned by John Smith
Condition: Good
12 Sep
Issued to John Smith
10 Sep
Returned by Sarah Jones
Condition: Good
01 Aug
Added to EquipLoop
MORE THAN A LABEL
Every Scan Leads to a Complete Asset History
A QR code is only useful if the record behind it is. EquipLoop keeps who had each asset, when it changed hands and what condition it was in, so questions about an asset are answered in seconds.
Assigned
Good
Assigned
Damaged
Available
Needs repair
Status and condition are tracked separately, so an item can be assigned and still flagged as damaged.
CHOOSING A METHOD
QR Codes vs Barcodes vs RFID for Asset Tracking
Each identification method has a place. QR codes are usually the simplest way to start.
| QR codes | Barcodes | RFID | |
|---|---|---|---|
| How it is scanned | Phone camera | Scanner or camera | Reader hardware |
| Scan angle | Any angle | Specific direction | No line of sight needed |
| Cost per asset | Printed label | Printed label | Tag cost per asset |
| Best for | Tools, equipment, IT assets, items | Existing retail-style labels | Scanning many items at once |
A QR code identifies an asset when it is scanned. It does not provide automatic live location.
BUILT FOR YOUR TEAM
QR Code Asset Tracking for Growing Businesses
EquipLoop is simple enough to start in minutes and flexible enough for the assets your people use every day.
Construction
Track tools and equipment across employees, projects and locations.
IT teams
Know which laptop, phone or monitor is assigned to which employee.
Field service
See what equipment each technician has while working off site.
Schools & offices
Keep track of devices and shared equipment issued to people.
NO TRIAL COUNTDOWN
Start Tracking Assets With QR Codes for Free
QR codes are included on the Free plan. Upgrade only when your business needs more capacity or advanced tools.
FREE FOREVER
A real plan for small teams
No credit card required
10People
50Equipment units
2EquipLoop users
1Location
QR codesIssue & returnCondition trackingAsset history
Start tracking free KEEP EXPLORING
More Ways to Track Equipment
QR codes are one part of a simple equipment tracking workflow.
COMMON QUESTIONS
QR Code Asset Tracking FAQ
Straight answers about tracking products, items and assets with QR codes in EquipLoop.
What is QR code asset tracking software?+
QR code asset tracking software links a unique QR code on each physical item to its digital record. Scanning the code with a phone opens the record, so you can see the item's status, condition, current holder and history without searching a spreadsheet.
Read the full answerHow does QR code asset tracking work?+
Add an item to EquipLoop, generate its QR code, print it and attach it to the item. Anyone with access can scan it with a phone camera to open the item, then issue it, return it or review its history.
Read the full answerCan I track products and items, not just equipment?+
Yes. EquipLoop tracks any individually identified physical item, including tools, laptops, phones, keys, radios, vehicles, PPE and other assets. You can create your own categories and custom fields for whatever your business needs to record.
Read the full answerDo I need a special scanner?+
No. A smartphone or tablet camera is enough to scan an EquipLoop QR code. You do not need dedicated scanning hardware to get started.
Read the full answerDoes a QR code show the live location of an asset?+
No. A QR code identifies an asset when someone scans it. EquipLoop records where an item is and who has it through issue, return and transfer actions, but a QR code does not report location by itself. Assets that need automatic live location require a GPS device.
Read the full answerWhat is the difference between QR codes and barcodes?+
Both identify an item, but a QR code is two-dimensional, can be scanned from any angle with a phone camera and includes error correction so a slightly damaged label can often still be read. Traditional barcodes usually need a specific scan direction and often a dedicated scanner.
Read the full answerCan I track who has an asset?+
Yes. Issue an asset to a person and EquipLoop records who has it, when it was issued, when it is expected back and its condition. When it is returned, the earlier assignment stays in the asset's history.
Read the full answerCan I track the condition of an asset?+
Yes. Condition is tracked separately from status. An asset can be Assigned and Good, Assigned and Damaged, or Available and in need of repair.
Read the full answerHow many assets can I track with QR codes?+
The Free plan includes 50 tracked equipment units, 10 people, 2 EquipLoop users and 1 location, with QR codes included. Paid plans add more capacity and advanced tools.
Read the full answerIs EquipLoop free?+
Yes. You can start on the Free plan with no credit card required and use the core issue, return, QR code, condition and history workflow.
Read the full answerSTART WITH CLARITY
Label your assets and know who has them.
Create your free EquipLoop workspace, add your first assets and print their QR codes today.