EquipLoop1. Add your assets
Enter one ID, generate a numbered sequence, or import your own CSV. Keep IDs unique across your equipment register.
Free online tool · No account required
Asset Tag Generator
Asset tag generator for printable QR code asset tags, built for laptops, tools and company equipment. Add your own link and logo, generate a single tag or a bulk batch, then download or print immediately. Free, with no account required.
Your link & logoSingle or bulk labelsPrint or download now
Build your QR asset tags
Generated in your browserLive preview40 × 40 mm
Generating labels…
Preparing preview
Print at 100% / Actual size. Disable browser headers and footers. A4 output is for plain paper or full-sheet sticker stock, not pre-cut label templates. For thermal printers, match the stock and driver to 40 × 40 mm. Test one label with your scanner before printing a batch.
Bulk asset tags with QR codes
Generate and print bulk asset tags with your own company logo and unique asset IDs. Create up to 250 labels per batch using sequential numbering, such as AST-001, AST-002 and AST-003, or upload a CSV of your existing assets. Use QR codes to encode each asset ID or link to a different equipment page with the {id} URL template.
Choose a bulk label source in the builder, review your batch, then print all labels or download one PDF. Use the A4 layout for plain paper or full-sheet sticker stock, or select one label per page for a compatible thermal printer. Print at actual size and scan a sample before printing the full batch. Keep a record of issued IDs so later batches do not reuse existing asset numbers.
2. Design your labels
Choose a layout and size, then add a company name and logo. Use short asset IDs for barcodes and your own links for QR codes.
3. Download or print
Export PNG or SVG for individual labels, or download a PDF of the whole batch. Choose an A4 sheet or one label per page for a label printer.
Labels connected to your equipment
Make each scan useful.
In EquipLoop, open an equipment item or individual unit to download its QR code or customise and print a label. Scanning opens the record for authorised users, connecting the physical asset to its details and assignment history.
Asset Tag Generator questions
How do I generate and print asset tags?
Enter an asset ID, add an optional name, company logo and link, then choose the layout and label size. Download a PNG, SVG or PDF, or select Print label. Print at 100% / Actual size and test the result with your scanner.
Can I use my own link and logo on QR asset tags?
Yes. Enter your own URL or text and upload a PNG, JPG or WebP logo. The logo sits above the QR code. In bulk mode, include {id} in your link template to create a different destination for every asset. CSV values can provide individual links.
Can I generate asset labels in bulk?
Yes. Generate up to 250 sequential IDs per batch or paste/upload a CSV with asset_id,name,value columns. Each batch checks for missing or duplicate IDs. Download all labels in one PDF or print the batch on A4 sheets or individual label-printer pages.
Do these QR codes expire or require a subscription?
The generated static QR codes have no built-in expiry or subscription. A QR code stores the content you provide. A linked page must remain available, and any access restrictions on that page still apply.
Does creating a tag also create an equipment record?
The free tool creates labels only. To connect a tag to an equipment register, create the record in EquipLoop and use the QR code on its detail page. That dashboard code opens the corresponding record and requires authorised access.
Can I print on a thermal label printer?
Choose Label printer for a PDF with one correctly sized label per page. Match the paper size in your printer driver and use Actual size. Printer compatibility depends on the printer’s supported stock sizes; test before printing a batch.
What is the difference between QR code and barcode asset tags?
A QR code holds links and text and is convenient for phone scanning. A linear barcode such as Code 128 is useful for short asset IDs and barcode scanners. Use the linked barcode generator if you need linear barcodes.
Is my asset data uploaded?
The label builder processes the asset details, CSV and logo in your browser and does not upload them to generate labels. Downloaded files contain the information you include, so share them with the same care as your asset register.
How do I keep bulk asset tag numbers unique?
Keep a master register of issued asset IDs and start each new batch after the last number used. Use a consistent prefix and number padding, such as AST-001. The generator rejects duplicate CSV IDs within a batch, but does not check previous batches or your equipment register. Avoid reassigning a retired asset’s number to a different asset.
Can I generate more than 250 bulk asset tags?
Yes, by creating separate batches of up to 250 labels each. For sequential numbering, continue the next batch from the number after the previous batch’s final ID. For example, generate AST-001 to AST-250, then start the next batch at 251. Download or print each batch separately and keep a record of the ranges used.
How do I prepare a CSV for bulk asset tags?
Export a spreadsheet as CSV with the headers asset_id,name,value in that order. Include up to 250 rows, with a unique asset ID on every row. The name and value columns are optional; leave value blank to encode the asset ID, or enter custom code content for that row. Select the bulk CSV source in the builder, upload or paste your file, then review the preview before printing.