EquipLoopLaptop Inventory
Keep a digital register of company laptops.
COMPANY LAPTOP TRACKING, SIMPLIFIED
Laptop Asset Tracking Software | EquipLoop
Laptop asset tracking software helps businesses keep track of company laptops, who they are assigned to, where they are located and their complete equipment history.
Replace spreadsheets with a simple laptop asset tracking system for recording serial numbers, asset IDs, employee assignments, condition, locations, handovers and returns.
No credit cardFree for small teamsImport your register
Laptop record
Dell Latitude 5550
- Asset ID
- LT-000184
- Serial number
- 8GH29182
- Assigned to
- John Smith
- Location
- Pretoria Office
- Condition
- Good
- Warranty
- 12 Mar 2029
6 history eventsView record →
ONE LAPTOP INVENTORY
Keep Track of Every Company Laptop
Keep your company laptop inventory organised in one place. EquipLoop gives every laptop its own asset record so you can quickly find its serial number, asset ID, model, location, condition and current employee.
Bring laptop asset tracking, company laptop tracking and laptop inventory tracking together instead of maintaining disconnected lists.
Employee Assignments
See which employee currently has each laptop.
Laptop Locations
Record which office, site or employee a laptop is assigned to.
Asset History
Keep a history of assignments, returns and changes.
EMPLOYEE LAPTOP TRACKING
Track Laptops Assigned to Employees
EquipLoop makes employee laptop tracking simple. Assign a laptop to an employee and keep a record of when it was issued, its condition and when it should be returned.
Use laptop assignment tracking to track laptops assigned to employees alongside every other item in your employee asset tracking process.
JS
John Smith
Senior Developer
Assigned equipment
Dell Latitude 5550Assigned
Asset ID: LT-000184Serial: 8GH29182Condition: GoodIssued: 18 Sep 2026
Dell USB-C DockAssigned
Asset ID: DK-000041Condition: GoodCondition: GoodIssued: 18 Sep 2026
LAPTOP INVENTORY MANAGEMENT
Manage Your Laptop Inventory
Build a searchable laptop inventory containing the information your business needs for every company device. Laptop inventory software keeps IT inventory management records consistent and available to the right people.
Search laptop inventory…
Asset ID
Serial Number
Manufacturer
Model
CPU
RAM
Storage
Operating System
Purchase Date
Purchase Price
Warranty Expiry
Location
Employee
Status
Condition
Notes
Search and filter your laptop inventory tracking records by employee, status, office or condition without sorting through spreadsheet tabs.
MOVE BEYOND EXCEL
Replace Your Laptop Asset Tracking Spreadsheet
Still managing company laptops in Excel? EquipLoop replaces your laptop asset tracking spreadsheet with a searchable system that keeps assignments, returns, condition and history connected to each laptop.
Already have a laptop asset register?
Import your existing laptop inventory into EquipLoop instead of starting again. Keep your identifiers and device details, then add live assignments and history.
- Keep existing asset IDs
- Bring serial numbers and specifications
- Continue with online assignments
TWO IDENTIFIERS, ONE RECORD
Track Laptop Serial Numbers and Asset IDs
Give every company laptop a unique asset ID while keeping the manufacturer's serial number attached to the same record. Laptop serial number tracking is easier when both identifiers remain searchable in one laptop asset register.
LAPTOP
Dell Latitude 5550
- EquipLoop Asset ID
- LT-000184
- Serial Number
- CN-09DJ28-12872
- Model
- Latitude 5550
- Status
- Assigned
- Employee
- John Smith
1Create
2Print
3Attach
4Scan
5Identify
LAPTOP ASSET TAGS
Track Laptops With QR Codes
Add a QR code to each laptop so employees and equipment managers can scan the device and open its EquipLoop asset record.
Scan a laptop to check its status, see who it belongs to, issue it, return it or review its history. QR code laptop tracking gives you practical QR laptop tracking without separate scanners.
Learn about QR Code Equipment TrackingLAPTOP CHECK IN CHECK OUT
Record Laptop Issues and Returns
Use laptop checkout software to record who received a device, its condition and every included accessory. Laptop issue tracking and laptop return tracking stay connected to the same record.
ISSUE LAPTOP
- Employee
- John Smith
- Laptop
- Dell Latitude 5550 · LT-000184
- Condition
- Good
- Issue Date
- 28 September 2026
- Expected Return
- —
Accessories: ✓ Charger ✓ Laptop Bag ✓ USB-C Dock
Issue Laptop
RETURN LAPTOP
- Condition
- Good
- Accessories Returned
- ✓ Charger ✓ Laptop Bag ✓ USB-C Dock
- Notes
- No damage reported.
Complete Return
ACCOUNTABLE HANDOVERS
Record Every Laptop Handover
Keep a digital record whenever a laptop changes hands. Record the employee, laptop, issue date, condition, accessories and other handover information.
Employees can sign when receiving company equipment, giving your business a record of the handover.
Create a free IT Equipment Handover FormHandover recorded
Employee: John Smith
Laptop: LT-000184
Condition: Good
Accessories: 3
Signed: 28 Sep 2026 at 09:42
IT ASSET CONDITION
Track Laptop Condition and Damage
EquipLoop separates a laptop's workflow status from its physical condition. Laptop condition tracking can therefore show who has a device while laptop damage tracking records what needs attention.
STATUS
Assigned
Who has it now
CONDITION
Damaged
Cracked screen
Damage evidence
Add photos, notes and condition changes to the laptop history.
LIFETIME ASSET HISTORY
Keep a Complete Laptop Asset History
Good laptop asset tracking is about more than knowing who has a device today. EquipLoop keeps the movement history of each laptop so you can see previous assignments, returns, locations and condition changes.
Dell Latitude 5550 LT-000184
Returned by John Smith
Condition: Good
Issued to John Smith
Transferred to Pretoria Office
Returned by Sarah Jones
Issued to Sarah Jones
Added to EquipLoop
MULTIPLE OFFICES AND SITES
Track Laptops Across Multiple Locations
See laptop totals by office, site or remote employee. Move a laptop between recorded locations while retaining a complete transfer history.
Company laptop inventory184 Laptops
Pretoria Office62
Johannesburg Office51
Cape Town Office43
Remote Employees28
Sarah Jones
4 Equipment Items
Laptop returned
Dock returned
Phone outstanding
Access card outstanding
EMPLOYEE OFFBOARDING
Manage Employee Laptop Returns
When an employee leaves your business, quickly see which laptops and other company equipment are still assigned to them. Manage each employee laptop return and company laptop return without losing the original issue record.
ONE EQUIPMENT SYSTEM
Track More Than Just Laptops
Start with laptop asset tracking and use the same EquipLoop account to manage the other physical equipment your employees use.
LaptopsMonitorsPhonesTabletsDocking StationsChargersHeadsetsKeysAccess CardsTools
FREE EXCEL DOWNLOAD
Free Laptop Asset Register Template
Prefer to start with a spreadsheet? Download our free laptop asset register template to record your company laptops, serial numbers, employees, locations and condition.
Laptop Asset Register.xlsx
When spreadsheets become difficult to manage, import your register into EquipLoop and continue tracking your laptops online.
NO CREDIT CARD REQUIRED
Start Tracking Company Laptops for Free
Create a clear laptop inventory, assign devices to employees and keep every return, location and condition update in one place.
COMMON QUESTIONS
Laptop Asset Tracking Software FAQs
Answers about laptop asset management, inventory, assignments and returns.
What is laptop asset tracking software?+
Laptop asset tracking software is a central system for recording company laptops, unique asset IDs, serial numbers, assigned employees, locations, condition, issue and return activity, and the history of every device.
How does laptop asset tracking work?+
Each laptop gets its own digital asset record. When it is issued, moved, returned or its condition changes, the record is updated so the current status and previous activity remain easy to find.
How do I keep track of company laptops?+
Create one record per laptop, give it a unique asset ID, capture the manufacturer's serial number and specifications, then record each employee assignment, location transfer, condition update and return.
How do I track laptops assigned to employees?+
Assign the laptop record to the employee in EquipLoop. You can record the issue date, condition, expected return and accessories, then see all equipment currently held by that employee.
What information should be stored in a laptop asset register?+
A useful laptop asset register includes the asset ID, serial number, manufacturer, model, specifications, purchase and warranty information, location, employee, status, condition and notes.
Can I track laptop serial numbers with EquipLoop?+
Yes. EquipLoop stores the manufacturer's serial number alongside your own laptop asset ID, making either identifier searchable from the same record.
Can I use QR codes to track laptops?+
Yes. Add a QR asset tag to a laptop so authorised users can scan it to open the asset record, confirm its status and complete issue or return workflows.
Can I track laptop condition and damage?+
Yes. Condition is recorded separately from assignment status, so a laptop can be Assigned and Damaged at the same time. Notes, photos and history provide supporting detail.
Can I track laptop chargers and accessories?+
Yes. Chargers, docks, bags, monitors and other accessories can be recorded as equipment and included in laptop issue and return records.
Can I record when an employee returns a laptop?+
Yes. Complete a return with the date, condition, returned accessories and notes. EquipLoop then updates the laptop and retains the handover in its history.
Can I import an existing laptop inventory spreadsheet?+
Yes. You can bring an existing laptop inventory into EquipLoop instead of rebuilding the register one device at a time.
Can EquipLoop track laptops across multiple offices?+
Yes. Record offices, sites, stores and remote employees as locations, then transfer laptops between them without losing their movement history.
Is EquipLoop laptop asset tracking software free?+
EquipLoop has a free plan for small teams, with no credit card required. You can also download the free laptop asset register Excel template from this page.
Does EquipLoop track the physical GPS location of laptops?+
No. EquipLoop tracks custody, employee assignments, recorded business locations and asset history. It is not live GPS, device surveillance or endpoint-monitoring software.