Who should sign an equipment handover form?

Typical signatories

• For employee equipment: the employee and an authorised manager, IT or asset custodian.
• For rentals: the rental representative and the customer or authorised driver/operator.
• For internal transfers: the current custodian and the new custodian, with approval if policy requires it.
• For courier delivery: record the sender's dispatch evidence and the named recipient's acceptance.

When to add a witness

A witness is not necessary for every routine handover, but may be appropriate for high-value assets, disputed condition, handovers involving deposits, or where company policy or a contract requires one.