How do I handle equipment returns and employee offboarding?

Return checklist

• Retrieve the original signed issue or handover record.
• Confirm that the returned asset ID and serial number match.
• Test the item and compare its condition with the original notes and photos.
• Check every charger, key, cable, case, card, battery and manual.
• Record damage, missing items and any agreed follow-up action.
• Revoke device, system or site access under your security process.
• Give the returning person a signed copy or receipt.

Keep the full history

Do not overwrite the original issue record with the return condition. Keep both events so you can see what changed during the period of responsibility and when the asset became available, went for repair or was reassigned.